Run your study, all in one place.
StudyFlow is research participant management software that turns your protocol into a clear study workflow. Coordinate recruitment, eligibility screening, consent, surveys, and follow-ups while keeping participant records and research team tasks organised in one place.
Recruit Participants with One Shareable Study Link
Participants find your study, learn what it involves, and sign up from a page you customize.
shareable link
Post it in recruitment emails, flyers, and social media.
Customizable join page
Add your study name, description, and branding.
Screen Participant Eligibility Automatically
Build screening forms with logic, so eligible participants move forward and others are routed out.
Screening forms with logic
Multiple choice, text and number questions with branching.
Automatic routing
Eligible participants go straight to consent.
Eligibility counts
See how many people were screened, eligible, and excluded.
Collect and Track Participant Consent
Collect e-consent or record consent completed in person, then unlock the next study activities.
Online consent forms
Present your approved consent document as a form.
Gated workflow
Later tasks stay locked until consent is given.
Consent status per participant
See who has consented and who still needs to.
Collect Study Surveys and Connect App Builder
Schedule baseline and study surveys in StudyFlow. If you use App Builder for interventions, EMA, or daily diary studies, its completion and compliance data comes back into each participant’s record.
Scheduled study surveys
Open each survey on the day your protocol says.
App Builder integration
Behaviour Interventions, EMA, and wearable connection and sync status appears in StudyFlow.
Survey completion in one view
See who is keeping up and who needs a nudge.
Keep Participant Follow-Ups on Schedule
Time-based follow-ups open on schedule, and your team sees every open, overdue, and completed task.
Timed follow-ups
For example, 30 days, 3 months, or 12 months after baseline.
Overdue task reminders
Send a reminder from the participant record.
Researcher tasks
Keep call checklists, notes, and gift card records in the same workflow.
Track Study Progress and Participant Timelines
Study overview
Every participant’s stage and task progress in one table.
Individual Participant View
Open anyone to see what’s done, what’s due, and what’s next.
Use Case: StudyFlow in Practice
See how a University of Victoria study uses StudyFlow to manage baseline and follow-up surveys and track participant progress, alongside daily assessments delivered through App Builder.
University of Victoria
Purpose
Evaluate the effects of the KnowAlcohol tracker on drinking and lifestyle behaviours.
Design
14-day EMA study with baseline and follow-up surveys.
StudyFlow’s role
Manage baseline and follow-up surveys and track participant progress.
App Builder’s role
Implement and collect EMA responses over 14 days.
